By-Laws

 


(Effective May 1, 2001)


Article 1. MEMBERSHIP

1.1 An individual or organization who is interested in the objectives of the International Indian Statistical Association, hereinafter referred to as the Association, may apply for membership. The membership is granted upon the approval of the Executive Board, hereinafter referred to as the Board, and on payment of membership dues set by the Board.

1.2 There are three types of membership:
(i) Individual (annual) Member paying annual membership dues;
(ii) Individual (life) Member paying a one-time membership dues;
(iii) Institutional Member paying institutional membership dues annually.

1.3 The membership year shall be the calendar year.

1.4 Privileges of membership in the Association shall automatically be suspended on July 1 if a member has failed to pay dues within the first six months of the calendar year. If the defaulting member has presented a satisfactory explanation for the default, an extension of time may be granted. The membership shall be automatically terminated on December 31 if the dues for the current year have not been paid.

Article 2. FINANCE

2.1 The Board shall have the responsibility of determining the schedule of membership dues and subscription rates. Any new schedule of dues and rates shall be effective at the beginning of the next calendar year.

2.2 The fiscal year shall be the calendar year.

2.3 All funds of the Association shall be deposited with the Treasurer who shall make disbursement therefrom under the regulations of the Board.

2.4 The Treasurer shall make a financial report to the Board within two months after the end of each fiscal year. The financial report shall be audited. The audit report and the Treasurer's report shall be published in the next available newsletter.

2.5 The Association shall not be responsible for the debts or expenditures of any of its members or Chapters unless such debts or expenditures are authorized by the Board.

2.6 In the event of dissolution of the Association, the Board of Trustees shall, after paying or making provision for payment and discharge of all liabilities of the Association, distribute all of the assets of the Association to nonprofit charitable, scientific or educational organization(s) having activities similar to those of the Association.

Article 3. OFFICES

3.1 A Nominating Committee, appointed by the Board, shall submit to the Board at least one nomination for President-Elect and at least one nomination for a Trustee position. On receiving the nominations from the Nominating Committee, the Secretary, on behalf of the President, shall call for additional nominations to be submitted by a specified date and supported by at least 10 members. The names received shall be added to the Nominating Committee list to make up the final list for election. The Secretary shall conduct the elections by mail/email using this final list. A majority of those voting shall determine the winner. A coin toss shall be used to break ties.

3.2 The Secretary, Treasurer, Director of New Professional Statisticians,and Editorial representative shall be appointed by the President, in consultation with the President-Elect.

3.3 If the office of President becomes vacant, the President-Elect shall become President for the remainder of the term, and shall have the option for continuing as President for the next term. If the office of President-Elect becomes vacant, the next election will be held for President and President-Elect and Trustee positions. If a vacancy occurs in the office of either Past President or a Trustee, the office shall remain vacant for the remainder of the term.

3.4 The Past President or President upon leaving office either at the end or in the middle of his/her term shall not be eligible for seeking an elective office for the next term.

3.5 The President shall be the chief officer of the Association, preside at general body meetings, Board meetings and Executive Committee meetings, and fill all committee vacancies in consultation with the President-Elect. The President-Elect shall act as the President in the event that the President is absent or unable to serve. The Secretary shall serve as recording secretary of the Executive Committee, Board and general body meetings, send notices and announcements to the members, and shall prepare an annual report on activities of the Association for submission to the membership through the newsletter. The Treasurer shall oversee the receipt and disbursement of all funds of the Association, ensure that proper accounts of all financial transactions are kept, and make an annual financial report to the Board and to the membership. The Director of New Professional Statisticians shall advise the Board on matters related to new professional statisticians and students who are members of the Association. The Editorial Representative shall advise the Board on policies related to publications of the Association.

Article 4. CHAPTERS

The Board may establish geographically delimited Regional Chapters subject to the condition that a new Region have at least 25 members. A Chapter shall be governed by its By-Laws approved by the Board. Chapter By-Laws shall be consistent with the Constitution and By-Laws of the Association. Each Chapter shall have a President, President Elect/Vice President and Secretary-Treasurer. The President of a Chapter shall become a member of the Board.

Article 5. COMMITTEES

5.1 The committees of the Association shall be the Executive Committee, Standing Committees provided by the By-Laws and Current Committees as may be established by the President in consultation with the Board.

5.2 The Standing Committees shall be the Program Committee, the Nominating Committee, the Committee on Fellows and Awards and the Publication Committee. (i) The Program Committee shall consist of 3 members and shall be chaired by the designated Program Chair. It shall be responsible for planning, coordinating and arranging scientific meetings organized by or sponsored by the Association. (ii) The Nominating Committee shall consist of 3 members and shall make nominations for elected office. (iii) The Committee on Fellows and Awards shall consist of 3 members, at least one of whom shall be an Honorary Fellow. The Committee shall recommend names of members to the Board for any type of felicitation (Fellowship or awards) approved by the Board. (iv) The Publication Committee shall consist of Board-appointed editors, managing editors of any publication of the Association including the newsletter and the President-Elect (ex-officio). The President shall designate one member of this Committee to be the Editorial Representative. The Committee shall generally supervise the publication policy of the Association and make recommendation to the Board concerning the editorial policy of the Association.

Article 6. FELLOWS

The Association may award different types of Fellows to Individual Members. The award will recognize members of established reputation in some field of probability and statistics. Only a person who has been an Individual Member of the Association for the prior three years shall be eligible for such an award.

Article 7. AMENDMENTS

Amendments to the By-Laws may be proposed by the Board or by a petition signed by five percent of the Association's Individual Members and sent to the Board. The proposed amendments shall be sent to membership at least thirty days before the meeting called for the said purpose or for a mail ballot. A proposed amendment shall require for its adoption a favourable vote of a majority of the Members voting.